The Advanced Search Screen

The Workarea Advanced Search helps you find content based on information that content authors and publishers would typically know. For example, you can search for content last edited by a particular author within a range of edit dates.

See Also: Accessing the Search Content Folder Screen

IMPORTANT: The Advanced search finds content whether or not it is marked Searchable.

The Workarea Advanced Search finds content that satisfies these criteria.

user has read-only or greater permission for content’s folder

matches selected language, if site is multilingual

satisfies criteria entered on the screen (see below)

The Advanced Search screen lets you find Ektron content by specifying the following criteria. While the fields are optional, the search only returns content that satisfies all criteria.

• the type of content you want to search (for example, HTML content, forms, assets)
• one or more search terms. Unlike the Search Published screen, you cannot use a query.
• to search title only, enter search text into the Title field
• to search comments, enter search text into the Comments field
• a range of created or modified dates
• the editor who created or most recently updated the content
• the content’s status
• any searchable metadata assigned to the folder

This section also contains the following topics.

• Using the Advanced Search
• Specifying Content Type
• Specifying a Search Word or Phrase
• Additional Search Criteria
• Information on the Advanced Search Results Screen

Using the Advanced Search

When performing a search, enter one or more words into the text box, select search preferences, then click Search.

You can use an asterisk as a wildcard character to stand for any character. For example, the phrase CMS*00 returns topics that include the following text: CMS400, CMS300, CMS200 and CMS100.

Your system administrator can add custom search fields that only appear if a user is logged in. For more information, see Working with Metadata.

Specifying Content Type

Near the top of the screen, check boxes let you determine the types of content to search.

Check this box	To search
Content	HTML content, blogs entries, and XML Smart Form field values
Forms	HTML forms
Assets	Content that is neither HTML nor XML, such as Office documents and managed files. See Also: Managing Assets in the Document Management System
Include Archived	Content, forms and assets that were archived using the Archive and remove from site or Archive and remain on Site option.

Specifying a Search Word or Phrase

In the Search Text field, enter one or more words that you want to find within content, forms, and assets. Entering text here is optional. That is, you can use the other fields to find content.

If you enter several terms, specify a logical relationship among them in the pulldown below the Search Text field.

Your choices are described below.

Choice	A search returns content that has	For more information, see
All the words	all words in the search field	All the Words
Any of the words	any word in the search field	Any of the Words
Exact Phrase	all words in the order specified in the search field	Exact Phrase
Content ID	the submitted ID number	Content ID

Match Criteria Examples

The examples below assume you entered these words into the Search Text field.

content

management

system

All the Words

All Words is an “and” function. The search returns only content that has the words content and management and system. The words can be in any order within the file.

Any of the Words

Any Word is almost the opposite of All of the Words. It is an “or” function.

When you select this option, the search returns all files that have at least one of the words entered in the search text field. In other words, it returns content with the word content or management or system.

Exact Phrase

Exact Phrase returns content that have all words in the order specified in the search text field. A better example would be to search for a phrase, such as Content Management Solution.

Content ID

You can find content by its ID number. To do so, select Content ID from the pulldown below the Search Text field. Then, enter the ID number in the Search Text field and click Search.

Additional Search Criteria

The next section of the Advanced Search screen lets you choose one or more customized search criteria.

Search criterion	Description
Title	The title of the content. You can enter a partial word. For example, entering Part yields the following results. Multi-Hospital Nurse Executive Participation Ektron Partners and Customers You can enter more than one word or phrase as long as they are in the correct sequence. NOTE: The Search Text field also searches a content's title.
Comments	The content’s comments, which can be inserted via the Comment tab. NOTE: If you enter multiple terms into the Comments field, they must be in the order in which they appear in the content's comments.
Date Created	The file’s creation date. You can enter a single date or a range of dates. The search returns all content with that creation date that satisfy the other criteria.
Date Modified	The last date when the file was modified. You can enter a single date or a range of dates. The search returns all items with that edit date that satisfy the other criteria.
Last Editor’s Last Name	The last name (surname) of the user who most recently changed the content. This is taken from the Last Name field on the User Information screen. The search returns all items last edited by that user that satisfy the other criteria.
Status	The content status. See Also: Content Statuses NOTE: Search results display only the most recently-published version. Also,content that has never been approved does not appear.